When it comes to processing construction progress claims, “technology” and “collaboration” may not be the first words that come to mind.
As the construction industry continues to innovate, technology is doing more than just making processes automated.
4 ways innovative technology influences team collaboration and overall success:
1. Single Source of Truth
Teams slow down when there is more than one version of a single document. We’ve all been there – you receive a spreadsheet, make edits, save your new version, and pass it on. You might not delete older versions ‘just in case’. Once the spreadsheet passes through several hands, there’s suddenly 5 or 10 versions of the same document. At this point – it’s impossible to tell which version is the ‘right’ one. Not to mention the mess that occurs when you email these documents back and forth, so they’re not saved in a central location for easy access.
Technology helps alleviate this problem altogether. Services like Dropbox and OneDrive allow you to edit and save a document in a central location. But even with a file sharing tool, it’s likely there are several versions of each important document floating around.
You need easier team collaboration. That’s where GCPay progress claim software comes in. GCPay provides a single source of truth. Your contract and billing data is saved in the system and the data matches what you see in your ERP system. Change orders, schedule of values, and compliance documents are all saved in GCPay’s interface. There’s no need to make edits to a spreadsheet and re-upload, nor do you have to dig around for a stat dec – it’s all saved in GCPay.
2. Supply Chain Transparency
Clear, easy communication with your supply chain is paramount to running a successful business. And even if you have solid relationships and open lines of communication set up, this is often a challenge that takes up valuable time and resources for your internal team. To preserve internal resources, many general contractors depend on transparency.
You should communicate with your supply chain without ever opening email or picking up a phone. With GCPay, you gain visibility so your team can answer their own questions. Subcontractors who are concerned about a progress claim application or change order can log into GCPay and see the status of all their documents. Likewise, general contractors can assess, approve, request information and more from within the platform. Collaboration at its finest!
3. Better Communication
Technology helps improve communication by easing some of the pressure your team may be experiencing. As deadlines loom and work piles up, it can be natural for team members to put their head down in an effort to get everything done. It can be dangerous for your team to work in isolation like this and can make them feel shut off from one another.
Tech is never meant to replace your team’s communication with one another, but it can help streamline their workflow. GCPay, for example, is helping accounts payable teams access all the information they need to process pay apps without having to search through emails or old folders (physical or digital). Rather than relying on documents coming in via snail mail or fax machines, the information needed is all in one place. This serves as a single point of reference for teams when they do come together to collaborate.
4. Time Saving
Last but certainly not least, we know running your business smoothly has a lot to do with saving time and resources whenever possible. Though it may seem daunting to incorporate new tech – especially at a time like this – doing so can have a massive impact on your team’s time.
General contractors who switch to GCPay save an average of 50% of their accounting team’s time once they get up and running. Think of what your team could accomplish with that many additional labor hours!
We are excited to see many contractors adopting technology and making big strides in their collaboration as a result. We truly believe technology is the future of our industry. But, we also believe we are only as agile as our slowest process. Now more than ever, it’s important to consider leaving manual, paper-based processes in the past.